Participation Terms for Presenters and Panellists
All presenters must pre-register for the Forum and pay the registration fee, unless exceptions have been pre-agreed with organisers.
Participation in MINEX Europe
|Mining company presentation (includes: 2 tickets, 1 table top)
|Commercial speaker (must pay standard delegate fee)
|NGO/Academic speaker (must pay NGO/Academic delegate fee)
|Mine Site Visit (27 June 2019)
|Government and government agency participation
Speaker application cut-off date
In order to market your presentation appearance via the event website and advertising please complete speaker application form before 15 May.
Submit a Speaker Form and arrange payment of the Forum fee prior to the event (applicable to independent speakers who do not present on behalf of sponsor or exhibitor)
Speakers are kindly requested to submit by 10 June firstname.lastname@example.org all presentation materials (slides, articles, annotations) to be included in the Forum digital information packs.
Slides in PPTX, PPT or PDF standard screen 16:9 widescreen format to be presented at the Forum must be submitted to email@example.com by 20 June.
Should you no longer able to present at the Forum, please offer suitable alternative speaker. Speaker replacement can be done at any time (subject to informing organisers to firstname.lastname@example.org) at no extra charge. Cancellations must be submitted in writing to email@example.com. Cancellations received by 10 June 2019 will be subject to 10% administration fee. No refunds will be made after 10 June 2019. At the discretion of the Forum organisers a credit note can be issued in case of cancellation received after 10 June 2019.
Question: Why do the speakers have to pay admission fee?
Answer: The Forum is a commercial and very costly event. The costs are subsidised by the payments received from the Forum participants, exhibitors and sponsors. By choosing to participate present at the Forum speakers will receive additional benefits.
Question: What are the benefits of presenting at the Forum?
Answer: Speakers and panellists are empowered with many opportunities for raising their profile and disseminating information about their projects, ideas, experiences or products to the Forum’s audience. All presenters will have a dedicated profile page with the interactive form created on the Forum website. Other Forum participants will be able to reach speakers before or after the Forum via the form. Speakers’ profiles will also be published in the Forum catalogue. Presentation slides will be included in the material CD packs distributed to all delegates. Majority of the presentations are recorded on video and posted after the Forum on MINEX Forum YouTube channel. To extend further exposure to MINEX Forum’s subscribers, the Forum speakers will also be able to add their profile and publish materials on MINEX Eurasia Mining information portal – www.minexforum.com. Current circulation of MINEXForum.com exceeds 50,000.
Question: In what particular case speaker’s admission fee can be waved or reduced?
Answer: Speakers who represent exhibitors and sponsors are provided with the admission pass to the Forum event as part of the exhibitor or sponsorship package. Free admission can also be offered to eligible investors and official representatives of the Government departments, Ministries and Embassies.
Question: In what language should I present?
Answer: All sessions of the Forum will be provided with the simultaneous translation from Bulgarian and English.
Question: Can I present in English and have slides in Bulgarian or vice versa?
Answer: Yes, you can. Please note that we do not have facilities for organising simultaneous presentation of slides in two languages.
Question: What presentation equipment will be provided?
Answer: The meeting rooms will be equipped with the lectern, clicker to change slides, push to talk microphones for speakers, handheld microphones for Q@As, projector screen, headphones and simultaneous translation transmitters. All presentations submitted by speakers prior to the Forum will be pre-loaded on our computers and ready for on-screen projection.
Question: Are there special rates for accommodation?
Answer: Special discounted rates have been negotiated with the hotel. To review the rates and book accommodation please complete reservation form.
SPEAKER REGISTRATION TERMS
Speaker fee includes one presentation at the Forum on 24 or 25 June; Admission to all forum sessions; Admission to drinks reception on 25 June; Conference bag with the Forum materials; Luncheons and refreshments; Use of simultaneous translation (Bulgarian and English); Online access to post-event Forum materials.
SPOUSE REGISTRATION TERMS
The fee includes admission to all forum sessions; admission to drinks reception; luncheons, coffees; use of simultaneous translation (Bulgarian and English).
GALA DINNER FEE
Includes unreserved seat at a dinner table; entertainment program during the dinner.
All advertisements and inserts must be submitted before 5 June 2019 in accordance with the technical specifications (please enquire).
Admission fees can be paid by debit or credit card (via PayPal, Stripe) or by Bank Transfer.
Forum organisers reserve the right to refuse entry to delegates or exhibitors who have failed to pay the fee prior to the Forum.
TRAVEL AND ACCOMMODATION
Speaker will cover his / her own travel and accommodation expenses.
Speaker will cover expenses associated with the preparation of the presentation materials.
Speaker is responsible for observing intellectual rights of the materials used in the presentation. Speaker consents to publishing presentation slides in the delegate materials and online post event report. Speaker consents to recording and broadcasting of the presentation during the Forum. Speaker agrees to communicate in advance all concerns related to the presentation, recording, broadcasting and distribution of the presentation materials by writing to firstname.lastname@example.org (or verbally addressing the organisers when email option is not available).
Should you no longer able to present at the Forum, please offer suitable alternative speaker. Speaker replacement can be done at any time at no extra charge (subject to informing organisers by writing to email@example.com). Cancellations must be submitted in writing to firstname.lastname@example.org. Cancellations received before 10 June 2019 will be subject to 10% administration fee. No refunds will be made after 10 June 2019. At the discretion of the Forum organisers a credit note can be issued in case of cancellation received after 10 June 2019.